Party Room & Private Event Agreement

This Party Room & Private Event Agreement ("Agreement") is entered into by and between The Hitch Family Fun Center & Party Rentals LLC ("Company") and the individual or entity booking the party room or private event ("Renter"). By signing this Agreement, the Renter agrees to the terms and conditions set forth below.

1.  Reservation and Event Details

● The specific event date, reservation time, rental type, price, and any approved add-ons are listed on the accompanying reservation, invoice, or booking confirmation, which is incorporated into this Agreement.

● The Renter is responsible for ensuring that all reservation information is accurate.

2.  Rental Period and Access

● The Renter and guests may access the reserved area only during the scheduled reservation period unless additional setup or event time has been approved by the Company.

● The Renter is responsible for ensuring that all guests leave the reserved area by the end of the scheduled rental period.

● Additional time, including early setup or late departure, may be subject to additional fees.

3.  Party Room and Private Event Use

●        Party room reservations provide use of the designated party area during the reserved time. Unless otherwise stated in the reservation, other areas of the facility may remain open to the public.

●        Private event reservations provide the level of private facility access specifically stated in the reservation or booking confirmation.

●        The Renter and guests must comply with all posted facility rules and reasonable instructions provided by Company staff.

4.  Responsibility for Party or Event Group

●        The individual signing this Agreement is the responsible booking party and agrees to communicate facility rules to the party or event group.

●        The Renter is responsible for reasonable supervision of the Renter’s guests and for ensuring that minors in the Renter’s care or control are appropriately supervised by responsible adults.

●        The Renter is responsible for damage to Company property caused by the Renter or the Renter’s guests beyond ordinary wear and tear.

●        This Agreement governs the Renter’s booking and responsibilities for the party or event group. It does not represent that the Renter can waive independent legal rights belonging to every guest or minor where such rights cannot legally be waived by the Renter.

5.  Participant Waivers

●        Guests who participate in activities at The Hitch may be required to have a valid participant or family waiver on files required by Company policy.

●        The Renter agrees to inform guests of any applicable waiver requirements and cooperate with the Company’s check-in and waiver procedures.

●        Signing this Party Room & Private Event Agreement does not replace any separate participant waiver required by the Company.

6.  Assumption of Risk and Liability

● The Renter acknowledges that participation in recreational activities and use of a family fun center may involve risks of personal injury or property damage.

● The Renter assumes responsibility for the Renter’s own participation and conduct and agrees to follow all safety instructions and facility rules.

● To the fullest extent permitted by applicable law, the Company, its owners, employees, and agents shall not be held liable for injuries, damages, or losses resulting from misuse of equipment, violation of facility rules, inadequate supervision by the Renter, or the negligent or intentional acts of the Renter or the Renter’s guests.

● Nothing in this Agreement is intended to waive liability that cannot legally be waived under applicable law.

7.  Indemnification

● To the fullest extent permitted by law, the Renter agrees to indemnify, defend, and hold harmless the Company, its owners, employees, and agents from claims, damages, losses, or legal expenses arising from the Renter’s violation of this Agreement, misuse of the facility or equipment, failure to provide required supervision, or negligent or intentional acts or omissions by the Renter.

8.  Food, Decorations, and Prohibited Items

● Food, beverages, decorations, and outside items must comply with Company policies and any applicable laws or restrictions.

● Decorations may not damage walls, ceilings, floors, furniture, equipment, or other Company property.

● The Renter is responsible for removing personal belongings and decorations at the conclusion of the reservation.

● Unsafe, unlawful, or disruptive activities are prohibited. The Company may require prohibited items to be removed or may end an event if conduct creates a safety risk or materially disrupts operations.

9.  Cleaning and Damage

● The Renter agrees to leave the reserved area in reasonably clean condition and place trash in designated receptacles.

● The Renter may be charged for excessive cleaning or for repair or replacement of Company property damaged by the Renter or the Renter’s guests.

● Any known damage should be reported to Company staff as soon as possible.

10.  Payment and Reservation Deposit

● A $50 deposit is required at the time of booking to reserve the party room or private event date and time.

● The $50 deposit will be applied toward the total balance due for the reservation.

● The remaining balance is due according to the payment terms provided by the Company at the time of booking or on the applicable invoice.

● Applicable taxes and additional approved fees will be disclosed at booking or added to the final invoice as appropriate.

● The reservation is not guaranteed until the required $50 deposit has been received.

11.  Cancellation and Rescheduling

●        Cancellation and rescheduling terms applicable to the reservation will be those disclosed by the Company at the time of booking and reflected in the reservation or invoice.

●        If the Company must cancel an event due to circumstances within its control, the Company may offer rescheduling or a refund of amounts paid for the affected reservation, as appropriate.

12.  Force Majeure

● The Company is not responsible for delays, cancellations, or damages caused by events beyond its control, including acts of God, severe weather, utility outages, government restrictions, or other circumstances beyond the Company’s reasonable control.

13.  Governing Law, Venue, and Legal Fees

● This Agreement shall be governed by the laws of the state in which the Company is registered.

● Any disputes will be resolved in the courts of the Company’s jurisdiction.

● The prevailing party in any legal dispute or collection action shall be entitled to recover reasonable attorney fees, court costs, and collection expenses, to the extent permitted by law.

14.  Duration of Agreement

● This Agreement applies only to the specific party room or private event reservation identified in this Agreement and the accompanying reservation, invoice, or booking confirmation.

● A new Agreement may be required for each separate party room or private event booking.

15.  Signature and Consent

●        If the Renter is an entity or organization, the individual signing this Agreement represents and warrants that they have authority to bind the entity to the terms of this Agreement.

●        Renter grants the Company permission to use photographs or videos taken during the event for marketing or promotional purposes unless otherwise requested in writing.

16.  Severability

● If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.